6 Must-Have Modules & Features In HRMS Malaysia

Human Resource Management System (HRMS) Malaysia is an integrated system providing information used by HR in decision making. It allows a company to keep track of all its employees and their information, such as employee demographics, benefits tracking, and performance information.

Here are 6 must-have modules & features that are essential in an HRMS Malaysia.

1.Employee Self-Service

An HRMS with ESS (Employee Self-service) functions enables employees to perform simple tasks such as updating personal information without having to involve HR. This significantly frees up the time of HR professionals for more strategic functions. Additionally, when you give employees the ability to access and update their own data, not only does this save a lot of time and money for the company, but it also benefits employees with more accurate, transparent, and timely information.

2.Mobile Application  

Mobile HRMS apps make things a lot more convenient for the employee and bring greater connectivity. The most obvious advantage is the opportunity to access HR information and functions 24/7. They can stay updated with their HR policies and connect with the company HR team easily in case when any assistance is required. They can view their attendance whenever they wish to and apply for leave or view their payslips on the go. Management who are given the responsibility of managing teams finds it easy to attend to employees’ requests on an application on mobile.

3.Integration with other systems

A robust HR management system should have the prerequisite of being able to draw data from other systems. So, when you invest in several systems, you will have a plethora of systems that can work in tandem with each other.

For example, General Ledger (GL) Integration enables a company to have a file automatically produced at the end of each payroll process that can automatically be uploaded into the accounting system. A general ledger interface can eliminate the need for data entry by a third-party vendor or employee. Essentially, a general ledger interface can increase company efficiency, reduce human error and costs. It is important to investigate HRMS prior to purchase to ensure that the software will work with existing solutions.

4.Performance Appraisal

Performance management is a key factor when managing talent. Performance ratings are generated once or multiple times a year by the direct manager or peers of the employee. It takes a lot of time and effort to save all this information about every employee. With the help of an HRMS, companies can get 360-degree feedback in real-time. Constant tracking of performance-related data is likely to positively affect employee performance. Moreover, performance management data can demonstrate deeper insights into compensation, rewards, and planning professional goals.

5.HR Analytics

HR analytics provide data-backed insight into what is working well and what is not so that organizations can make improvements and plan more effectively for the future. The data needs to be easily obtainable and capable of being integrated into a reporting system. HR Professional can look at historical and current data across several parameters such as tenure, roles, reporting, etc. This helps managers in making informed decisions.

6.Automated E-Letter

Many HR teams have complex ways of letter generation to notify the employees with important information within organisation.  As there are plenty of formats and data requirements, compiling data to create each letter can eat a lot of time of the professional. Regardless of whether you are a small or large enterprise, generating letters manually is an extremely tedious process. Having an HRMS that has the E-letter features would ease their task by just deliver the information through a few clicks.

As business escalates at a rapid pace in today’s time, it is important to ensure that the prospective HR system in Malaysia carries vital features as mentioned above. This is important so that HR departments can streamline business procedures in a hassle-free manner.